Evaluation/ analysis of letters 3d and 3e

3d. Letter of application

What is a Job Application Letter?

• known as a cover letter
• a document sent with your resume to provide additional information about skills and experience
• provide detailed information on why you are are a qualified candidate
• explain the reasons for your interest in the specific organization
• identify your most relevant skills or experiences.

What to Include in Your Letter

• The introduction → include why the applicant is writing
• The body → discuss relevant qualifications
• Close → thank the reader

                     → provide contact information and follow-up details.

• List your name and the job title you are applying for in the subject line
• Include your contact information in your email signature
• Shouldn't list the employer's contact information

Get off to a direct start:

• Explain why you are writing
• Mention the job title and company name
• Mention where you came across the job listing
• Briefly mention why you are a strong candidate
• Short and precise

Offer something different than what's in your resume:

• Don’t mention similar things in your resume
• More personal than in your resume
• Narrate about your work experience and career

Make a good case:

• Offer details about your experience and background
• Show why you are a good candidate
• Show how have other jobs prepared you for the position
• What can you bring to the position and to the company
• Emphasize your strengths.

Close with important details:

• include a thank you at the end
• share your contact information
• mention how you will follow up

Score for 3d writing

Content: 7/10

Organisation: 8/10

Language Use: 6/10

Total: 21/30

Improvements:

Content:

1. The writer shouldn’t be sharing information that can be found in his resume.
2. The writer should have included what he can contribute to this company he is applying for.
3. Did not list his name and job title he was applying for in the subject line.(company might be hiring more than just one position)
4. Did not thank the reader.

Language Used:

1. The writer was too casual.
2. The writer sentences weren’t constructed properly. Use of “of course, starting with because, they are need”
3. “Look at my resume attached” sounds informal
4. He “scheduled” his own interview instead of hoping the company will ring him up for follow up; not passive approach

3e. Letter of transmittal

What is a transmittal ?

1. A transmittal or cover letter accompanies a larger item, document for example a proposal, job application.
2. It is a short and clear letter that contain the purpose and brief introduction about the attach document.
3. Include summarize the key points and useful informations about the attach document.
4. Language use should be passive and formal.
5. Ensure both parties have a permanent record of the document.
6. Title, sender position and address and receiver position and address should be clearly indicate to avoid confusion.

Format of writing a transmittal:

 

• Sender company name and address
• Date
• Receiver name, position in the company, company name and address
• Address the receiver eg: Dear Prof Blackstone,
• Title of the transmittal

Introduction

• Brief introduction about the attachment.

Body

• Purpose and reason for submission of this document

Close

• Thank the reader
• End with formal closing eg: Yours sincerely

Score for 3e writing

Content: 8/10

Organisation: 8/10

Language Use: 7/10

Total: 23/30

Improvement:

1. Key points and useful informations should be elaborated and summarized more about the attach document.
2. Input some data to support the project.
3. Reduce the description of the project as too long winded.